Qatar Proforma Invoice Maker — For Advance Payments and Customs

Why Qatari buyers ask for a proforma first

Most Qatari companies cannot release funds against a quotation. Finance needs a document that looks like the eventual invoice — same line items, same currency, same bank details — but is explicitly not yet payable, so it can be attached to an internal payment request or a bank instruction. That is exactly what a proforma is, and getting its labelling right is what stops it being booked twice.

• The heading "Proforma Invoice", never just "Invoice"
• A proforma reference number kept separate from your commercial invoice series
• Issue date and an explicit validity or expiry date
• Full description, quantity, unit price and total in Qatari Riyal
• Delivery terms (Incoterms) and estimated lead time
• Beneficiary bank account details for the advance transfer

Using a proforma for import clearance into Qatar

Clearing agents handling shipments through Hamad Port and Abu Samra typically want the proforma alongside the packing list and certificate of origin, with HS codes and origin stated per line. Vague descriptions such as "spare parts" cause queries; itemised lines with codes clear faster. DocMak keeps a code and origin column per line so nothing has to be added by hand later.

From proforma to commercial invoice without retyping

Once the advance lands or the LC is confirmed, the proforma becomes the basis of the commercial invoice. Convert it inside DocMak and the client record, line items and currency carry over into a fresh invoice with its own sequential number, so the two documents agree line for line — which is what the buyer's accounts team will check.