Does a purchase order need GST?

It is not a tax document, but showing GST per line helps the vendor issue a matching tax invoice.

Should a PO have HSN codes?

It helps: the vendor's invoice must have them, and agreeing them on the PO avoids rate disputes.

Is a work order the same as a purchase order?

A work order is a purchase order for services; DocMak handles both.

India · INR · GST 5% / 18% / 40% · GST Council / CBIC

Purchase Order Maker for India

A clear purchase order is the easiest way to get a correct GST invoice back. When your PO already carries the vendor's GSTIN, the HSN or SAC code, the rate before GST and the GST rate for each line, the vendor's invoice can copy it and your input tax credit claim is simpler to support.

Create a purchase order

Opens the DocMak purchase order editor in INR with 18% GST on each line.

Vendor and buyer GSTIN
HSN/SAC and GST % per line
Delivery address and state
Payment terms and approver signature

India templates included

Tax rules in India

5%	GST · Lower slab (since 22 September 2025)
18%	GST · Standard slab
40%	GST · Special rate for luxury and sin goods
0%	GST · Nil-rated and exempt supplies
Tax ID	GSTIN (15 characters, starting with the state code)

E-invoicing: Businesses whose aggregate turnover is above ₹5 crore in any financial year since 2017-18 must issue B2B invoices as e-invoices registered on the Invoice Registration Portal (IRP), which returns an IRN and a signed QR code. Below that threshold, a tax invoice with the rule 46 details is valid.

Sources: CBIC: CGST Rules, rule 46 (tax invoice) · Tally: e-invoicing threshold (₹5 crore from 1 Aug 2023) · Tally: GST Council September 2025, two-rate reform · Last reviewed: 6 November 2026

How to create a purchase order in India

1Open the Purchase Order Maker IndiaOpen the free Purchase Order Maker India and pick the template that matches how you trade in India.
2Add your company detailsEnter your trade name, address, tax registration number and logo once — they are reused on every document.
3Fill in the line itemsAdd the document lines and amounts in the local currency, with the correct tax treatment for each line in India.
4Download and sendReview the preview, then download a clean PDF or Word file and send it to your client, supplier or bank.

What to put on a PO in India

Write the PO so the vendor's tax invoice can match it line for line:

PO number and date
Your legal name, delivery address and GSTIN
Vendor legal name, address and GSTIN
Item, HSN/SAC, quantity, unit and rate before GST
GST rate and total for each line
Delivery date, payment terms and approver

Delivery state and GST type

The delivery state usually decides the place of supply. If it is a different state from your vendor's, expect IGST on their invoice; if it is the same, CGST and SGST. Stating the delivery state on the PO avoids an invoice with the wrong tax type, which you would have to send back.

Input tax credit

You can only claim credit on a valid tax invoice that your vendor reports in their returns. A PO that matches the invoice makes the three-way check of PO, goods receipt and invoice quick before you pay.

Frequently asked questions

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Global version: /tools/purchase-order-maker