What must a letterhead include to be valid?

Issuer identification: Full legal name of the issuing company, trade licence or CR number, registered address in the emirate or region, contact email and phone. If VAT-registered, include the 15-digit TRN (UAE) or the equivalent tax number (KSA VAT number, Bahrain VAT account number, Oman VAT number). Recipient details: Legal name and address of the customer, employee, counterparty or authority receiving the letterhead. For cross-border documents, include the country and, where applicable, the recipient's tax registration number. Miss any of these and the document usually comes back for correction.

UAE Federal Tax Authority (FTA) — what does that mean for my letterhead?

Retain business records — including letterheads — for at least 5 years for FTA audit purposes, and 15 years for real estate. Digital records are accepted provided they are readable and auditable.

Common mistake: Non-sequential or duplicate numbering — how do I avoid it?

Skipping or reusing reference numbers on a letterhead triggers FTA and ZATCA audit flags and makes accounting reconciliation painful. Always number sequentially per business per year.

Common mistake: Missing or wrong TRN / tax number — how do I avoid it?

A UAE tax invoice without a valid 15-digit TRN is not deductible input VAT for the buyer. In KSA, a missing VAT number invalidates the invoice under ZATCA rules. Double-check the field before you send.

Is the DocMak Letterhead Generator really free?

Yes — the first 100 documents every 30 days are free for every user, no signup required. Upgrade to Pro (79 AED/month) if you create more than 100 documents per month or want saved history.

Do I need a TRN or VAT number to use the Letterhead Generator?

No. A TRN (UAE) or VAT number (KSA, Bahrain, Oman) is only required if your business is VAT-registered. If you do have one, add it to your saved company profile and DocMak will print it on every document automatically.

Letterhead Generator

Branded letterhead with logo, TRN, bank details and signature.

Templates

Corporate header letterhead

Logo, address, tax number and contact details in the header.

Bank-detail letterhead

Includes a structured bank account and payment block.

Minimal signature letterhead

A restrained layout for short official correspondence.

How it works

Step 1

Pick a template

Choose the letterhead layout closest to your purpose.

Step 2

Fill in details

Replace the sample content with accurate company and document information.

Step 3

Download or send

Download the PDF, save it for reuse, or send it by email.

Letterhead for UAE and GCC business workflows

Preparing consistent company correspondence requires more than a generic form. The Letterhead Generator organises the information into an editable business document that can be checked before it is issued. Record the logo, registered address, licence details, tax number and contact channels. Keep terminology consistent with the source contract, company register, HR file, shipment record or product evidence that supports the document.

In a UAE or wider GCC workflow, verify that the legal name matches the trade licence and that bilingual details are used when an authority or recipient requires Arabic. Do not infer regulatory, financial or technical facts; take them from current evidence and have the responsible person approve the final wording. A final review should compare names, dates, figures and authority against the source material. Save an auditable copy, download the PDF or send it by email when it is ready. Each completed version should remain traceable to its supporting business records.

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Quick answers

Letterhead Generator

Templates

Corporate header letterhead

Bank-detail letterhead

Minimal signature letterhead

How it works

Pick a template

Fill in details

Download or send

Letterhead for UAE and GCC business workflows

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Letterhead FAQs

What must a letterhead include to be valid?

UAE Federal Tax Authority (FTA) — what does that mean for my letterhead?

Common mistake: Non-sequential or duplicate numbering — how do I avoid it?

Common mistake: Missing or wrong TRN / tax number — how do I avoid it?

Is the DocMak Letterhead Generator really free?

Do I need a TRN or VAT number to use the Letterhead Generator?