Warning Letter Maker
Make a formal warning letter in minutes
Issue a clean, professional first / second / final warning letter — with incident, policy referenced and required corrective action.
Issuing company
PNG, JPG, SVG or WebP. Max 2MB.
Letter details
Employee
Incident & action
Authorised signatory
No signup required for your first 100 documents. Create an account to save history.
First Written Warning
Dear Mr. Rohit Sharma,
This letter serves as a first written warning in respect of the incident dated 29 Jul 2026, described below:
Policy referenced: Attendance & Leave Policy, Section 3.2.
Required corrective action: You are required to adhere strictly to the attendance and leave policies going forward, and to notify your direct line manager in advance of any absence. Repetition of this conduct will result in further disciplinary action, which may include termination of employment.
Should you wish to respond or explain the circumstances, please do so in writing within 7 days from the date of this letter. A signed copy of this letter will be retained in your personnel file.
Defensible employee warning letters for the UAE and GCC
A well-drafted warning letter is the single most important document in a UAE or GCC HR file — it turns a subjective complaint into a documented, dated record that MOHRE, the Dubai / DIFC courts or Saudi labour offices can rely on if the employment relationship later ends in termination. DocMak's Warning Letter Maker gives HR managers a clear first, second and final warning template with incident, policy breached, corrective action and acknowledgement block.
Under UAE Federal Decree-Law No. 33 of 2021 (and Article 66 in KSA), employers must generally document performance or conduct issues before disciplinary termination. This template captures the facts, the policy or KPI reference, and the corrective action window so the disciplinary process holds up — for Dubai retail, Abu Dhabi construction, Riyadh corporate or any GCC employer.
- First / second / final warning progression
- Incident, policy breached and corrective action
- Acknowledgement block with witness line
- UAE Decree-Law 33 / KSA Article 66 wording
- Bilingual (Arabic/English) letterhead layout
- Branded PDF, print or share
How to issue a warning letter in 6 steps
- 1
Add company letterhead
Add employer name, trade licence and logo — labour courts give more weight to warnings issued on official letterhead.
- 2
Identify the employee
Full name, Emirates ID or Iqama, designation, department and immediate manager.
- 3
State the warning level
Mark clearly as first, second or final warning so the progression is auditable if it later escalates to termination.
- 4
Describe the incident and policy breached
Give date, time, description of the behaviour or performance issue, and cite the specific policy, KPI or Article 44 conduct rule.
- 5
Set corrective action and timeline
Specify what the employee must do to correct the issue and by when — this is what makes the warning defensible under UAE Decree-Law 33 of 2021.
- 6
Sign, acknowledge and file
Employer signs; employee signs to acknowledge receipt (with witness if refused). Keep the signed original in the HR file.
Frequently asked questions
When should a UAE employer issue a warning letter?+
A warning letter is issued when an employee breaches company policy, misses targets or commits misconduct that does not (yet) justify termination. UAE Federal Decree-Law No. 33 of 2021 requires documented warnings before disciplinary termination for repeated performance or conduct issues.
How many warnings before termination in the UAE?+
The law does not fix a number, but standard practice is three (first, second, final) with a reasonable interval and clear corrective action. For gross misconduct listed in Article 44, immediate dismissal is permitted.
Should the employee sign the warning letter?+
Yes — the employee should sign to acknowledge receipt (not agreement). If they refuse, note the refusal in front of a witness and keep the signed HR copy for the file.
Can a warning letter be issued in English only?+
English is accepted, but if the employee's contract is bilingual, issue the warning bilingually (Arabic/English) so it holds up before MOHRE or the labour court.
Is the DocMak warning letter maker free?+
Yes — first 100 documents per month are free, no signup required.
Related on DocMak
Keep exploring DocMak
- Invoice Makerissue FTA-compliant tax invoices in AED
- Quotation Makersend professional UAE quotations in AED
- Proforma Invoice Makerissue proforma invoices for advance payments and LC openings
- Purchase Order Makerraise purchase orders to UAE suppliers
- UAE VAT Calculatoradd or remove 5% UAE VAT in seconds
- Company Profile Makerbuild a UAE company profile for tenders, banks and clients
GCC business document hub
Browse FTA-ready quotation, invoice, proforma and PO templates for every emirate.
Visit the UAE hub