What must a experience letter include to be valid?

Issuer identification: Full legal name of the issuing company, trade licence or CR number, registered address in the emirate or region, contact email and phone. If VAT-registered, include the 15-digit TRN (UAE) or the equivalent tax number (KSA VAT number, Bahrain VAT account number, Oman VAT number). Recipient details: Legal name and address of the customer, employee, counterparty or authority receiving the experience letter. For cross-border letters, include the country and, where applicable, the recipient's tax registration number. Miss any of these and the letter usually comes back for correction.

UAE Federal Tax Authority (FTA) — what does that mean for my experience letter?

Retain business records — including experience letters — for at least 5 years for FTA audit purposes, and 15 years for real estate. Digital records are accepted provided they are readable and auditable.

Common mistake: Non-sequential or duplicate numbering — how do I avoid it?

Skipping or reusing reference numbers on a experience letter triggers FTA and ZATCA audit flags and makes accounting reconciliation painful. Always number sequentially per business per year.

Common mistake: Missing or wrong TRN / tax number — how do I avoid it?

A UAE tax invoice without a valid 15-digit TRN is not deductible input VAT for the buyer. In KSA, a missing VAT number invalidates the invoice under ZATCA rules. Double-check the field before you send.

Is the DocMak Experience Letter Maker really free?

Yes — the first 100 letters every 30 days are free for every user, no signup required. Upgrade to Pro (79 AED/month) if you issue more than 100 documents per month or want saved history.

Do I need a TRN or VAT number to use the Experience Letter Maker?

No. A TRN (UAE) or VAT number (KSA, Bahrain, Oman) is only required if your business is VAT-registered. If you do have one, add it to your saved company profile and DocMak will print it on every letter automatically.

Experience Letter Maker

Issue clean experience letters for departing staff.

Templates

General Experience Certificate

Standard employment verification for job applications and records.

Resignation Experience Certificate

For employees completing their notice period and leaving the company.

Employment Completion Certificate

Issued at the end of a fixed-term employment contract.

Internship Certificate

For interns and trainees completing a formal programme.

Manager Experience Certificate

For management-level employees leading teams and functions.

Engineer Experience Certificate

For engineers and technical professionals across disciplines.

Teacher Experience Certificate

For teachers and academic staff (KHDA / ADEK / MOE aligned).

Healthcare Professional Experience Certificate

For doctors, nurses and healthcare staff regulated by MOHAP / DHA / DoH.

How it works

Step 1

Pick a template

Choose the experience letter layout closest to your purpose.

Step 2

Fill in details

Replace the sample content with accurate company and document information.

Step 3

Download or send

Download the PDF, save it for reuse, or send it by email.

Experience Letter for UAE and GCC business workflows

Use the experience letter maker when you need a consistent way of confirming an employee's service history after or during employment. The available templates separate common use cases so the document starts with the right emphasis rather than a one-size-fits-all layout. The main review points are the employee's legal name, job title, department, joining and leaving dates, responsibilities, conduct statement, issuer and issue date. Check these items together because a correct name or date can still be misleading when the supporting amount, authority, description or reference is inconsistent.

Regional use calls for an additional check: the service dates and title match HR and payroll records, the authorised signatory can issue the certificate and any attestation recipient's wording requirements are followed. Arabic text, tax treatment, authority wording and official identifiers should be included only when applicable to the jurisdiction and recipient. Use a clear reference and date, complete an authorised review, and compare the finished wording with the supporting records before release. Retain a copy with the relevant approval, then download, save or email the result. The supporting guide and FAQs cover further document-specific considerations without making the working page unnecessarily long. Each completed version should remain traceable to its supporting business records.

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Quick answers

Experience Letter Maker

Templates

General Experience Certificate

Resignation Experience Certificate

Employment Completion Certificate

Internship Certificate

Manager Experience Certificate

Engineer Experience Certificate

Teacher Experience Certificate

Healthcare Professional Experience Certificate

How it works

Pick a template

Fill in details

Download or send

Experience Letter for UAE and GCC business workflows

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Experience Letter FAQs

What must a experience letter include to be valid?

UAE Federal Tax Authority (FTA) — what does that mean for my experience letter?

Common mistake: Non-sequential or duplicate numbering — how do I avoid it?

Common mistake: Missing or wrong TRN / tax number — how do I avoid it?

Is the DocMak Experience Letter Maker really free?

Do I need a TRN or VAT number to use the Experience Letter Maker?