Key takeaways
- Every invoice needs a unique number, issue and due dates, seller and buyer details, line items and a total.
- Show tax as a separate line if you are registered, with your tax number.
- State payment terms and bank details so the customer can pay without asking.
- Pick a layout that matches your business: simple for services, itemised for products.
Fields every invoice template should have
- Invoice number and issue date
- Due date or payment terms (for example Net 30)
- Your business name, address and tax number if registered
- Customer name and billing address
- Line items with quantity, unit price and line total
- Subtotal, discount, tax and grand total in a stated currency
- Bank or payment details and any notes
Which invoice template to choose
| Template | Best for | Key feature |
|---|---|---|
| Simple | Freelancers and one-off services | Few lines, clear total |
| Itemised | Product sellers and trading companies | Quantities, units and SKUs |
| Milestone | Projects billed in stages | Percentage or stage references |
| Tax invoice | Tax-registered businesses | Tax number and tax breakdown |
How to use the template
- Open the Invoice Maker and choose a template design.
- Add your logo and details, then the customer's details.
- Enter line items — totals and tax calculate as you type.
- Download a PDF or Word file, or email the invoice directly.
Up to five line items fit on a single A4 page.
Frequently asked questions
Is the invoice template really free?
Yes. You can fill in a DocMak invoice template and download it without paying.
Can I download the invoice in Word?
Yes. Invoices can be downloaded as PDF or as an editable Word file.
Can I use my own currency?
Yes. Choose from more than 120 currencies; amounts are shown as entered, not converted.