India GST Invoice Format: Fields, INR Examples and Supplier Documents

GST invoice particulars: check CBIC Rule 46

Rule 46 lists supplier name, address and GSTIN; a consecutive serial number unique for the financial year; issue date; recipient particulars; HSN or accounting code; description; quantity and unit for goods; supply and taxable values after applicable discounts; tax rates and amounts; and further conditional particulars. Place of supply, reverse charge and exports can require additional information. Read the full official rule: this summary is not exhaustive and does not determine the treatment of your transaction.

• Verify both parties' legal details and applicable GSTINs; never reuse sample identifiers.
• Confirm the goods or services classification and place of supply.
• Determine whether separate CGST/SGST or IGST treatment is needed.
• Keep approved buyer references and the supply record with the invoice.

INR example: build a supplier document trail

Fictional example: a Pune supplier quotes 20 accessories at INR 1,250 each. Goods total INR 25,000; agreed freight of INR 1,000 brings the commercial amount to INR 26,000 before applicable tax. This is not a GST liability calculation: confirm the treatment of goods, freight, discounts and place of supply before adding tax.

A proforma is preliminary, not proof of payment. Record money received with a receipt and reconcile advances against the final bill. A return or agreed price adjustment may need a credit note referencing the original invoice. For supplier onboarding, a company profile presents genuine services and projects; registration evidence and qualifications remain separate.

Where commercial preparation needs another system

DocMak offers INR selection and GST as the tax-ID label. However, its invoice editor has no dedicated split CGST/SGST/IGST totals, HSN/SAC or place-of-supply fields, or Indian IRN submission flow. Use it for commercial preparation, quotations and draft inputs, not evidence those obligations are met. Check current e-invoicing applicability through official GST guidance and your adviser.

Prepare the document, then check before sharing

1. Replace sample seller, customer, bank and tax details with verified information.
2. Choose the agreed currency before entering amounts and check every displayed currency label.
3. Confirm registration and supply treatment before setting tax; do not keep the GCC sample rate by default.
4. Review invoice number, supply and issue dates, buyer references, quantities, discounts, rounding and payment due date.
5. Preview and review the downloaded document. Use the appropriate invoicing system for mandatory fields or tax treatments the editor cannot express.

DocMak prepares commercial documents, not officially approved local tax invoices. Its invoice editor currently has GCC country presets, a single editable tax rate and VAT-labelled totals. Currency and GST/VAT identifiers alone do not establish compliance. Use an appropriate system wherever additional particulars, structured invoicing or reporting are required. Currency selection does not convert amounts. Creation, downloads and free-account reuse remain subject to existing plan limits.

Frequently asked questions

Official sources

Check these official pages for the latest requirements before filing or making a compliance decision.

• CBIC — CGST Rules, Rule 46
• GST portal — official taxpayer services